Tools and Techniques for Effective Project Management

This two-day course is designed to provide participants with the tools and techniques to initiate, plan and execute projects which may range from launching of a new product line to store opening or to implement new systems or processes.

 

Participants will use actual projects that they currently work on for the basis of the learning and apply project management tools and techniques to simulate a project life cycle. The course is hands-on, with practice simulations, using forms and templates commonly used in the project management field for effective management of projects.

 

The course will be based on concepts from the Project Management Institute's (PMI) Project Management Body of Knowledge (PMBOK®) which is a recognised standard for project management . PMI is the certification body for the accreditation Project Management Professional. 

About

This two-day course is designed to provide participants with the tools and techniques to initiate, plan and execute projects which may range from launching of a new product line to store opening or to implement new systems or processes.

 

Participants will use actual projects that they currently work on for the basis of the learning and apply project management tools and techniques to simulate a project life cycle. The course is hands-on, with practice simulations, using forms and templates commonly used in the project management field for effective management of projects.

 

The course will be based on concepts from the Project Management Institute's (PMI) Project Management Body of Knowledge (PMBOK®) which is a recognised standard for project management . PMI is the certification body for the accreditation Project Management Professional. 

Learning Outcomes

At the end of the 2-day workshop, participant will be able to:

  • Describe the key attributes of a project
  • Identify skills required for a project manager
  • Conduct activities to Initiate, plan and execute a project
  • Scope a project to include desired project outcomes and deliverables
  • Identify key activities and requirements for each stage of a project
  • Apply project management tools and techniques to plan and manage a project
  • Evaluate options in a project
  • Manage conflicting and competing needs and expectations of stakeholders

Some of the topics that would be covered include:

a) Introduction to projects and project management

  • Definition of a project
  • Identifying the skills required to manage project sucessfully
  • Triple constraints in project management

Project Intitation

b) Scoping the project

  • Preparing a project scope statement which includes:

         - Project Definition Statement

         - Outcomes

         - Objectives = Deliverables and Acceptance Criteria (Output) in SMART format

         -Exclusions

         -Assumptions

  • Managing Stakeholders

         - Identifying stakeholders and their level of interest and influence

         -Using a stakeholder Impact Analysis Matrix to plan stakeholder management

Project Planning

c) Evaluate options in a project

  • Identifying key criteria in options evaluation
  • Weighting criteria for options selection
  • Applying an evaluation matrix for options selection

d) Identifying and manage project risks

  • Assessing risks
  • Considering the possible treatment of risks
  • Developing a risk register to manage risks

e) Resource identification and critical path analysis

  • Developing a work breakdown structure
  • Performing project activity sequencing
  • Identify the critical path in the project and fastest time required to complete the project 
  • Develop a GANTT chart for tasks and project tracking

f) Performing Budgeting

  • Tracking Budget with a resource identification matrix
  • Applying techniques to update estimates (Historical data, Vendor quotations, PERT)

Project Execution

g) Project monitoring

  • Avoid project problems

        -Issue monitoring

  • Continuing team ans stakeholder management

         -Effective communication with stakeholders through understanding personality profiing

         -Conflict managment in a project

         -Performing responsiblity assignment with the use of a RACI Matrix

  • Schedule and cost monitoring

h) Project Close out

  • Project handover and evaluation
  • Post delivery management

Who Should Attend

This course is designed to provide supervisors, managers, executives and professionals with the tools and techniques to initiate, plan and execute projects which may range from launching of a new product line to store opening or to implement new systems or processes.

Methodology

This two-day workshop would be delivered through mini lectures, case studies, role plays, and paired/group discussions.

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